One place to manage your crew scheduling

Get availabilities, build schedules and communicate with your crew in a quick and easy way.

"Everybody has access to the right information at any moment. With all the information in one place, we have better control and can work much more efficient." - Addie van den Berg, Owner, Ocean Entertainment

Get availabilities

1. See who's available

Easily select crew members and vehicles to compare their availability with your jobs in a timeline view.

2. Request availabilites

Invite your crew members to fill in their availability - with the option of not giving them information about the job.

3. Create personal calendars

Let your crew members manage their personal schedules, appointments and availabilities with free user accounts.

Build schedules

1. Build schedules in minutes

Use drag and drop features to build schedules and identify what needs to be done. Easily fill shifts based on employee availability, training, and cost.

Schedule the right crew, at the right times, across different roles or locations. By storing skills with tags and filters, you make sure to always schedule the best person for the job.

2. Send invitations in record time

Inviting someone is as simple as selecting a job, finding the right person(s) and sending out the request.

Invite multiple crew members and decide if it’s first come first serve or send batches of invites based on the quality of crew needed.

Communicate with your crew

1. Share files and job instructions

Send your crew members all the files and information they need to complete a job.

2. Receive notifications in real-time

Whether you send out work invites, schedules or documents. Your team will stay updated in real-time on any device.

3. Handle changes with ease

Is someone off sick? Easily shift their tasks to another crew member. You can reduce or expand the duration of any job by simply dragging and dropping it.

Simple, fast and accurate quoting

Generate financial documents in seconds and turn proposals into quotes your customers will approve of. Use Rentman to set up and manage professional-looking financial documents that stand out from the competition.

"Creating a quote in Rentman is done in no time, and we can easily make adjustments to it." - Tom Segers, SONO Rent & Event

1. Set up the project basics

Create a quote in a few simple steps

Greatly increase the speed of quoting by connecting all of your project data.

Start by filling out the basic details and stored information from your client database. Add equipment items as well as jobs and let Rentman do the math to show the totals for your project.

Speed up recurring rentals

Create proposals and contracts in no time using pre-built templates based on previous projects.

2. Adjust pricing and details

Confidently forecast and see a full pricing breakdown

For every project quote, you get a full breakdown of your project costs, revenue, and discounts. Alter any details to charge the right price and know exactly what margin you are making. Rentman automatically calculates totals and taxes so you can quote with confidence.

3. Generate and send out

Click for a beautiful quote

In Rentman you can generate a quote in less time than it takes you to read this sentence.

Select from multiple templates to only show the information your client needs to see.

Confirm online with E-signature

Send out your quotes or contracts directly and let clients sign digitally to get projects off the ground faster.

Receive a notification when your quote has been accepted and start planning.

Allow your customers to pay in installments

Do you have any customers who would rather pay in installments? Or do you have customers that need to spread out their payments from time to time?

With Rentman, you can easily register installments and keep track of outstanding balances.

• Register installments from your customers
• Show payments (installments) and unpaid balances on the same invoice
• Keep track of unpaid invoices, outstanding balances, and due dates

The ideal tool for your crew and warehouse

Executing events and keeping the whole team informed is easy with the Rentman Mobile app. Warehouse crew can quickly prep equipment from their mobile device or register repairs and losses. Crew in the field can check schedules, notes, files and answer job invites. Everything the team needs to execute a flawless event production.

"With Rentman we have a better grip on our inventory. We know what’s available, broken, lost, and in need of service." - Christoffer Gustafsson, CEO, One Audio AB

Scan items from multiple locations

Getting started with scanning has never been more budget friendly. The Rentman mobile app helps you scan barcodes and QR codes to speed up your equipment booking process and to ensure nothing gets left behind. If something gets lost, with scanning you can immediately see where it was last located.

Report damages and losses

Damages are bound to happen and with Rentman Mobile, you can directly register damages for maintenance right from your mobile device. If anything gets lost before returning to the warehouse, you can also record them immediately so they can’t be planned elsewhere.

Communicate schedules and job instructions with ease

The Rentman Mobile app provides an easy way for crew to keep up to date on what needs to be done. Crew can accept or decline invitations for jobs, register times they work, and receive important notifications. Personal schedules also allow crew to register their availability and see notes and files associated with each job.

On the go document creation and signing

Quickly create packing lists and crew schedules directly in the Rentman mobile app. Need a document signed for delivery or pick-up? Add digital signing to your packing list and have it signed as soon as it's picked up or delivered.

Plan equipment with more visibility

With Rentman, you can visually track equipment stock levels and location at any point in time – enabling you to plan with a complete overview and be flexible when changes happen.

"With Rentman, we have a better grip on our inventory. We know what’s available, broken, lost, and in need of service." - Christoffer Gustafsson, CEO, One Audio AB

Visually plan equipment

With your equipment data in Rentman, planning equipment is done in a few clicks. Visual cues warn you about overbookings and you can see a complete view of your planned equipment over time and projects in the visual timeline.

Ensure equipment goes out complete

Never forget a cable again! By adding items as accessories, you know your equipment always goes out whole. Rentman allows you to flexibly plan equipment by grouping items together into different types of sets.

Manage repairs, losses, and inspections

Register repairs on serial number level and charge the damage as a surcharge if needed. Schedule inspections to make sure planned equipment is always in perfect condition.

Optimize your Warehouse Efficiency

Rentman gives you an overview of what needs to be done in your warehouse and lets you process jobs quicker. Give your warehouse staff the tools to work smarter and make sure they are connected with the rest of the team.

"With Rentman we can make more efficient packing lists and easily see where each item is coming from." - Bart Reijns, Project Manager, L&L Stage Service

Increase warehouse productivity

Generate packing slips, scan with your mobile device, communicate equipment changes directly to the office – Rentman has got you covered.

Track equipment with QR labels and/ or barcodes

1. Book equipment

You can easily generate lists of what needs to be packed. With the Rentman app, you can book items, select alternatives, add extra equipment, and communicate this directly to project managers.

2. Scan items

Equipment can be booked rapidly by scanning QR and barcodes with your mobile device or laser scanner.

3. Track inventory

With Rentman you can generate your QR code labels from the system. Keep track of each serial number’s location and build up a complete history for your items.

4. Report repairs and lost items

Received back a broken item? Simply create a new repair from the app and choose if you charge the damage on the invoice.

Manage multiple equipment locations

Keep track of equipment availabilities, ongoing repairs, and lost items in all of your stock locations.

• See availabilities in all stock locations
• Book and return equipment to multiple locations
• Use subrentals to solve shortages
• Add unlimited stock locations